IT OPS
Revoke departed-employee Dropbox shares when HR posts an offboarding webhook
Triggered by an HR offboarding event, this workflow finds every team-folder membership and shared link tied to the departing employee's email and revokes them.
How it runs
The automated pipeline, trigger to output.
- TriggerHR offboarding webhook receivedHTTP webhook
- ActionFind user's team-folder membershipsDropbox
- ActionList shared links the user createdDropbox
- LogicDecide remove vs reassign to manager
- ActionRemove memberships and revoke linksDropbox
- OutputEmail revocation report to requesterOutlook
What it does
When your HR or IT system posts an offboarding webhook for a leaving employee, this workflow locates every Dropbox team-folder membership and every shared link they created, removes their access, transfers or kills their links, and reports exactly what was revoked.
When to use it
Use it the moment someone leaves so their lingering folder access and personal share links don't survive the deprovisioning gap. It targets one person on demand rather than waiting for a scheduled sweep, closing the riskiest window fast.
How it works
- 1An HR/IT system sends an offboarding webhook carrying the employee's email.
- 2The flow searches all team folders for that user's memberships.
- 3It also lists shared links the user created across the account.
- 4A branch decides whether each item is removed outright or its ownership reassigned to the manager.
- 5Dropbox removes the memberships and revokes the user's links.
- 6A completion summary listing every revoked item is emailed to the offboarding requester via Outlook.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect HTTP webhookTrigger any URL on agent actions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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