IT OPS
Flag newly created public (anyone-with-link) Dropbox shares for IT approval
Watches for new shared links and, whenever one is set to public anyone-with-link access on a sensitive folder, holds it for IT approval in Teams and revokes it if not approved.
How it runs
The automated pipeline, trigger to output.
- TriggerNew shared link createdDropbox
- ActionRead link audience and parent folderDropbox
- LogicKeep only public links on sensitive folders
- ActionPost approval card to Teams channelMicrosoft Teams
- LogicApprove to keep, or timeout to revoke
- ActionRevoke link if not approvedDropbox
- OutputPost final decision to Teams threadMicrosoft Teams
What it does
This workflow monitors new Dropbox shared links as they're created. If a link grants public anyone-with-the-link access to a folder marked sensitive, it pauses for IT review: it posts the details to a Microsoft Teams approval channel and revokes the link automatically when no one approves it in time.
When to use it
Use it to stop accidental public exposure of confidential team folders. Instead of discovering an open link weeks later in an audit, IT is alerted the instant one is made and can keep or kill it with one click.
How it works
- 1A new-shared-link event triggers the flow.
- 2The flow reads the link's audience and resolves the parent folder.
- 3A branch keeps only public anyone-with-link shares on folders tagged sensitive.
- 4It posts an approval card with link, creator, and folder to a Teams channel.
- 5If approved, the link stays and the decision is logged; if the timer lapses, Dropbox revokes the link.
- 6The outcome is posted back to the same Teams thread.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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