OTHER
Webinar logistics agent: triage signups and coordinate the run-of-show
An agent monitors a webinar's registration inbox and roster, answers attendee logistics questions, flags duplicate or risky signups for review.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled agent run during registration window
- ActionRead roster + live Zoom countsZoom
- LogicTriage emails; escalate duplicates and risks
- ActionSend approved replies via OutlookOutlook
- OutputPost daily readiness briefing to SlackSlack
What it does
Acts as a standing logistics coordinator for an upcoming webinar. The agent watches the registration roster and the shared inbox, replies to common attendee questions ("how do I join?", "can I get the slides?"), flags suspicious or duplicate registrations for a human, and produces a daily readiness briefing covering registration pace, no-show risk, and open issues.
When to use it
Use this in the days leading up to a large or recurring webinar when registration questions and edge cases pile up faster than a person can triage them, and you want one accountable owner keeping the event on track.
How it works
- 1A scheduled trigger wakes the agent on a recurring cadence during the registration window.
- 2The agent reads the Airtable roster and pulls live registration counts from Zoom to assess pace and capacity.
- 3It reasons over open attendee emails, drafting answers to routine questions and escalating anything ambiguous, duplicate, or risky.
- 4Approved replies are sent via Outlook, and registrant records are annotated in Airtable.
- 5The agent posts a daily readiness briefing to the team Slack channel summarizing status, risks, and items needing a human decision.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect OutlookMail, calendar, contacts.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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