OTHER
Route VIP and speaker badges for sign-off before printing
When a VIP or speaker registration lands in Airtable, generates a proof badge and emails it to the event lead via Outlook for approval.
How it runs
The automated pipeline, trigger to output.
- TriggerNew registration row in AirtableAirtable
- LogicContinue only for Speaker or VIP tickets
- ActionGenerate proof badge imageImage generation
- ActionEmail proof to event lead via OutlookOutlook
- OutputSet row to Awaiting Approval to hold print queueAirtable
What it does
Adds a human checkpoint for the badges that matter most. For VIP and speaker tickets, it generates a proof badge and sends it as an Outlook email to the event lead, with the attendee's details, so titles and name spellings get a real review before anything prints.
When to use it
Use it when a wrong speaker title or misspelled executive name is a reputational problem. Pair it with a general-attendee badge flow that prints automatically; this flow handles only the high-stakes subset that warrants eyes-on approval.
How it works
- 1A new Airtable registration row triggers the run.
- 2A branch checks the ticket type; only Speaker and VIP rows continue.
- 3A proof badge image is generated from the attendee's name, title, and company.
- 4The proof is emailed via Outlook to the event lead with an Approve or Fix instruction and the attendee record link.
- 5The Airtable row is set to Awaiting Approval so it stays out of the auto-print queue until the lead flips it to Approved.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Image generationManaged Nano Banana image renders, metered per image.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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