PERSONAL PRODUCTIVITY
Zoom webinar signup to personalized confirmation + calendar invite
When someone registers for a Zoom webinar, this logs them to Airtable, sends a personalized confirmation email.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom webinar registration createdZoom
- ActionUpsert registrant into Airtable rosterAirtable
- LogicAssemble personalized confirmation copy
- ActionSend Outlook confirmation with calendar inviteOutlook
- OutputStamp confirmed_at back to AirtableAirtable
What it does
Turns a raw Zoom webinar registration into a polished, on-brand confirmation experience. Every new registrant gets recorded in your Airtable roster, then receives a personalized email that includes the join link, the session topic, and a real calendar invite (.ics) so the webinar lands on their calendar with one click.
When to use it
Use this when you run marketing or training webinars on Zoom and want confirmations that feel hand-written instead of Zoom's generic auto-reply. Ideal for teams that track registrations in Airtable and want a single source of truth plus reliable calendar adds.
How it works
- 1A Zoom `webinar.registration_created` event fires the workflow with the registrant's name, email, and unique join URL.
- 2The registrant is upserted into an Airtable "Registrations" table, keyed on email to avoid duplicates.
- 3A personalization step assembles the email body — first name, session title, start time in the registrant's timezone, and their personal join link.
- 4An Outlook email is sent with the confirmation copy and an attached calendar invite for the exact webinar slot.
- 5Airtable is updated with a `confirmed_at` timestamp so you can see who has been notified.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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