Daily Room Capacity Rebalance and Right-Sizing Digest

Matches the right meeting to the right room before the day starts. It compares each booking's expected attendee count to the assigned room's capacity, finds mismatches (10 people in a 4-seat room, a 2-person sync in the boardroom), and proposes specific swaps to balance load.

Run it as a morning facilities routine when room utilization is uneven and large rooms get burned on tiny meetings while teams cram into closets. It produces an actionable swap plan instead of raw utilization charts.

1. 1A schedule fires each weekday morning before peak hours.
2. 2The workflow reads the day's room bookings from Google Calendar and room metadata from Airtable.
3. 3An agent reasons over attendee counts versus capacity and drafts right-sizing swaps, respecting AV and accessibility constraints.
4. 4A logic step keeps only swaps that improve fit without creating new conflicts.
5. 5Proposed reassignments are written back to Airtable as pending suggestions.
6. 6A formatted rebalancing digest is delivered to the facilities team in Microsoft Teams for approval.