FINANCE
Reconcile Desk Check-Ins Against Reservations in Real Time
Receives badge or QR check-in events and reconciles each against the day's desk reservations, flagging ghost bookings and unauthorized squatters for the facilities team.
How it runs
The automated pipeline, trigger to output.
- TriggerCheck-in event webhook receivedHTTP webhook
- ActionLook up today's reservation in AirtableAirtable
- LogicBranch: match, walk-in, or mismatch
- ActionConfirm occupancy or log exception in AirtableAirtable
- OutputPost flagged exceptions to facilities SlackSlack
What it does
Keeps the desk-booking record honest as people actually arrive. Every check-in scan is matched to a reservation: legitimate arrivals are confirmed, desks with no matching booking are flagged as walk-ins, and reserved desks still empty by mid-morning are surfaced for release.
When to use it
Use this when you have a physical check-in signal (badge tap, QR poster, kiosk) and want live truth about who is sitting where. It turns raw scan events into a reconciled occupancy view without manual auditing.
How it works
- 1An incoming webhook fires on each desk check-in event (desk ID, badge ID, timestamp).
- 2The workflow looks up today's reservation for that desk in Airtable.
- 3A branch decides the case: matched reservation, walk-in with no booking, or wrong-person mismatch.
- 4Matched check-ins update the Airtable row to "occupied (confirmed)".
- 5Walk-ins and mismatches create a flagged exception row for review.
- 6Exceptions are pushed to the facilities Slack channel for a quick human decision.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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