OTHER
No-Show Desk Reclaimer
Cross-references badge-in events against today's desk reservations and automatically releases desks whose holders never badged into the building by a cutoff time.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily cutoff schedule (e.g. 10:30 AM)
- ActionQuery reservations joined to badge-in eventsBigQuery
- LogicFilter to reservations with no badge-in before cutoff
- ActionRelease no-show desks via booking APIHTTP webhook
- ActionDM affected employees about released holdsSlack
- OutputPost reclaimed-desk summary to facilities channelSlack
What it does
Every weekday at a set cutoff (e.g. 10:30 AM), this workflow pulls the day's confirmed desk reservations and matches each one against badge-in data from the access-control system. Reservations whose holder has no badge-in event by the cutoff are flagged as no-shows, their desks are released back to available, and the holder is notified so they can re-book if they did show up late.
When to use it
Run it in any office on hybrid attendance where booked-but-unused desks block colleagues from finding a seat. It recovers wasted capacity without a facilities admin manually auditing the floor plan each morning.
How it works
- 1A scheduled trigger fires at the daily cutoff time.
- 2Query BigQuery for today's confirmed reservations joined to badge-in events keyed on employee ID.
- 3A filter keeps only reservations with zero badge-in events before the cutoff.
- 4For each no-show, call the desk-booking system's release endpoint via webhook to free the seat.
- 5DM each affected employee on Slack explaining their hold was released and how to re-book.
- 6Post a summary of reclaimed desks to the facilities channel.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect HTTP webhookTrigger any URL on agent actions.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
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