OTHER
Flag Recurring Room Holds That Are Chronically Empty
Weekly, scans recurring room reservations against check-in history and flags series with persistently low attendance so owners can shrink or cancel standing holds.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly audit schedule
- ActionList recurring events over review windowGoogle Calendar
- ActionJoin with check-in history in AirtableAirtable
- LogicKeep series below utilization threshold
- ActionLog flagged series to audit tableAirtable
- OutputPrompt owners in Teams to actMicrosoft Teams
What it does
Hunts down zombie recurring bookings. It looks back over several weeks of check-in data for each standing room series, calculates the real attendance rate, and surfaces the recurring holds that almost never get used so their owners can release the room permanently.
When to use it
Use this when standing weekly meetings quietly lock up your best rooms whether or not anyone shows. It targets the structural waste that one-off no-show releases miss, prompting owners to cancel or downsize dead series.
How it works
- 1A weekly schedule fires (e.g. Friday afternoon).
- 2The workflow lists recurring room events from Google Calendar over the trailing review window.
- 3It joins each series against check-in history stored in Airtable to compute an attendance rate.
- 4A filter keeps only series below the utilization threshold (e.g. under 30 percent attended).
- 5It logs each flagged series with its stats to an Airtable audit table.
- 6It messages each series owner in Microsoft Teams with the numbers and a prompt to keep, shrink, or cancel the recurring hold.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
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