FINANCE
Month-End Accrual Reminder: Open POs vs Received Goods
On a month-end schedule, queries Snowflake for purchase orders that have goods receipts but no matching invoice.
How it runs
The automated pipeline, trigger to output.
- TriggerMonth-end close schedule fires
- ActionQuery open POs with receipts, no invoiceSnowflake
- LogicCompute accrual amount, drop immaterial lines
- LogicGroup unbilled POs by owner
- OutputDM each owner their accrual list in SlackSlack
What it does
At month-end this workflow finds the classic accrual gap: purchase orders where goods or services were received but no vendor invoice has posted yet. Those amounts must be booked as accruals so the period reflects the true expense. It pulls the data from your Snowflake warehouse, calculates the unbilled received value per PO, and nudges the responsible owner in Slack with a clear, line-item list.
When to use it
Run this during the accounting close (typically the last business day of the month through day two of close) when AP can't wait for every invoice to arrive. Best for finance teams whose PO, receipt, and invoice data already lands in Snowflake.
How it works
- 1A schedule fires on the configured close date and time.
- 2Snowflake runs a query joining purchase orders, goods-receipt lines, and posted invoices, returning POs where received quantity exceeds invoiced quantity.
- 3A logic step computes the accrual amount per PO and drops anything below a materiality threshold.
- 4Results are grouped by PO owner.
- 5Each owner receives a Slack DM listing their POs, received-but-unbilled value, and the close deadline.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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