FINANCE
Detect Duplicate and Recycled Receipts Across Expense Reports
On each submitted report, fingerprints every receipt against recent Snowflake history to catch the same charge claimed twice.
How it runs
The automated pipeline, trigger to output.
- TriggerExpense report submitted (webhook)HTTP webhook
- ActionPull 180 days of prior reimbursementsSnowflake
- LogicFingerprint receipts and detect duplicates
- LogicBranch: duplicate match vs. unique
- ActionOpen duplicate-review item on Monday boardmonday.com
- OutputEmail submitter to confirm or correctOutlook
What it does
Catches the most common expense fraud pattern: the same receipt submitted across two reports, two cards, or two months. It builds a fingerprint from amount, merchant, and date, matches it against your historical expense ledger, and surfaces suspected duplicates for a human to confirm before payment.
When to use it
Use this when reimbursements run high-volume and reused or split receipts are slipping past line-by-line review. Ideal for teams that want a paper trail of every flagged match and a clear owner for resolving it.
How it works
- 1An expense-report-submitted webhook delivers the report and its receipt metadata.
- 2A Snowflake lookup pulls the trailing 180 days of reimbursed line items for the same employee and merchant.
- 3A logic step computes a similarity fingerprint and flags near-exact amount/merchant/date matches.
- 4If no duplicate is found, the report is marked clean and the flow exits.
- 5If a likely duplicate is found, a review item is created on the Finance Review board in Monday with both matching charges linked.
- 6An Outlook email goes to the submitter asking them to confirm or correct the entry.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect SnowflakeWarehouses, queries, shares.
- 3Connect monday.comVisual work management for teams.
- 4Connect OutlookMail, calendar, contacts.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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