FINANCE
Unknown SaaS Vendor Charge to Shadow-IT Review
When Stripe records a charge from a vendor not in the approved subscription registry, it opens a review ticket and pings the finance and security channel so unsanctioned…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Stripe charge recordedStripe
- ActionCheck vendor against approved registry in AirtableAirtable
- LogicVendor not in approved registry?
- ActionCreate shadow-IT review ticket in LinearLinear
- ActionAlert finance and security channel in SlackSlack
- OutputLog vendor as pending-review in AirtableAirtable
What it does
Inspects every new Stripe charge against the approved-vendor registry in Airtable. Any charge from a vendor that isn't already registered is treated as potential shadow IT: the flow creates a tracked review ticket in Linear and posts a heads-up to the finance and security Slack channel with the vendor, amount, and the card or account used.
When to use it
When teams expense new SaaS tools on company cards faster than finance can track them, and you need a tripwire that fires the first time an unrecognized vendor bills you, before it becomes an annual auto-renew surprise.
How it works
- 1A new Stripe charge triggers the flow.
- 2The flow checks the vendor name and descriptor against the approved registry in Airtable.
- 3A logic step decides: known vendor exits quietly; unknown vendor continues.
- 4A review ticket is created in Linear with the charge details and an owner-assignment prompt.
- 5A Slack message alerts the finance and security channel with a link to the ticket.
- 6The unknown vendor is appended to Airtable as pending-review for follow-up.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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