PERSONAL PRODUCTIVITY
Auto-decline meetings that breach your daily focus budget
Watches new and updated calendar invites and automatically declines any meeting that would push your day past a set limit of meeting hours.
How it runs
The automated pipeline, trigger to output.
- TriggerNew or updated calendar inviteGoogle Calendar
- ActionSum accepted meeting hours for that dayGoogle Calendar
- LogicBranch: would this exceed the daily meeting budget?
- ActionDecline invite with polite async-alternative noteGoogle Calendar
- OutputLog the decline to a private Slack ledgerSlack
What it does
Every time a meeting invite lands or changes, this workflow checks how much of your day is already committed to meetings. If accepting the new invite would push you past your daily meeting budget (say, 4 hours), it declines the invite with a courteous message and logs the decline so you can review patterns later.
When to use it
Use it when your calendar is the path of least resistance for everyone else's priorities and your days quietly fill up. It enforces a hard ceiling on meeting load without you having to police every invite.
How it works
- 1A new or updated event on your Google Calendar triggers the run.
- 2The workflow totals the meeting hours already accepted for that event's day.
- 3A branch checks whether the new meeting would exceed your configured daily budget and whether you're a required attendee (not optional).
- 4If over budget, it declines the invite via Google Calendar with a templated note offering async alternatives.
- 5It posts a one-line summary to a private Slack channel so you have a running ledger of what was auto-declined and why.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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