PERSONAL PRODUCTIVITY
Morning Reschedule Proposer for Focus-Block Conflicts
Each morning it scans today's calendar for meetings sitting on your focus blocks, finds open slots later in the week.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule
- ActionPull today's events and free/busy windowsGoogle Calendar
- LogicFind conflicts and propose open alternative slots
- ActionDraft a tailored reschedule message per organizer
- OutputEmail reschedule proposals to organizersGmail
What it does
Instead of declining outright, this workflow proposes a better time. Every morning it finds meetings that landed on a protected focus block, searches your free/busy data for the next open slots that respect your working hours, and sends each organizer a polite reschedule proposal by email with one or two concrete alternatives.
When to use it
Use it when you can't just decline meetings — they're real, but they're scheduled badly. Ideal for people who want to defend focus blocks while still being a good collaborator, letting an agent handle the back-and-forth of finding a mutually open time.
How it works
- 1A daily morning schedule triggers the run.
- 2The flow pulls today's events from Google Calendar and finds those overlapping a focus block.
- 3For each conflict, it queries your free/busy availability to find two open slots within your working hours over the next few days.
- 4An agent step drafts a tailored, friendly reschedule email per organizer with the proposed slots.
- 5The proposals are sent via Gmail, and a summary of what was proposed is logged so you can follow up.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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