PERSONAL PRODUCTIVITY
Defend Focus Blocks Using Notion Priority List
When a meeting overlaps a focus block, it cross-references the organizer and topic against your Notion priorities database; meetings tied to a top priority get accepted and logged.
How it runs
The automated pipeline, trigger to output.
- TriggerNew calendar invite receivedGoogle Calendar
- LogicCheck overlap with a focus block
- ActionMatch organizer/topic to Notion prioritiesNotion
- LogicDecide accept vs decline by priority match
- ActionAccept and log linked priority row in NotionNotion
- OutputAuto-decline non-priority conflictsGoogle Calendar
What it does
This workflow makes accept/decline decisions based on what actually matters to you right now. Your priorities live in a Notion database. When an invite hits a focus block, the flow checks whether the meeting maps to an active high-priority project or person; if it does, it accepts and links the meeting to that priority, otherwise it declines.
When to use it
Use it when your meeting filtering should follow your real goals, not just generic keywords. Great for people who maintain a Notion priorities or OKR database and want their calendar to honor it without manual triage.
How it works
- 1A new calendar invite triggers the run.
- 2The flow checks whether it overlaps a protected focus block.
- 3If it does, it queries your Notion priorities database to see if the organizer or topic matches an active high-priority item.
- 4Matching meetings are accepted in Google Calendar and a linked row is added to Notion tracking the commitment.
- 5Non-matching meetings are declined automatically, keeping the focus block intact.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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