PERSONAL PRODUCTIVITY
AI triage of incoming meeting requests against your priorities
When a new invite arrives, an AI agent weighs it against your stated priorities and focus rules, then accepts, proposes an async alternative, or declines with a tailored reason.
How it runs
The automated pipeline, trigger to output.
- TriggerNew meeting invite receivedGoogle Calendar
- ActionLoad priorities profile and existing commitmentsNotion
- LogicAgent decides: accept, propose async, or declineOpenAI
- ActionApply the decision on the calendarGoogle Calendar
- ActionSend a tailored reply for declines and async proposalsGmail
- OutputLog the decision and rationale to NotionNotion
What it does
This agent-driven workflow reads each incoming meeting request and judges it against a priorities profile you maintain (current goals, who you always meet, what should be async). It then acts: accept clearly valuable meetings, reply proposing an async alternative for borderline ones, and decline low-value or focus-breaking ones with a specific, polite reason.
When to use it
Use it when simple hour-budget rules aren't enough and you want judgment about *which* meetings deserve your time, not just how many. Good for leaders whose invites vary widely in importance.
How it works
- 1A new Google Calendar invite triggers the run.
- 2The agent loads your priorities profile and the day's existing commitments.
- 3It reasons over the invite — organizer, topic, attendee list, timing against focus blocks — and decides accept, propose-async, or decline.
- 4It executes the decision via Google Calendar and, for declines or async proposals, sends a tailored Gmail reply.
- 5It logs the request, the decision, and the rationale to a Notion database for weekly review.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect GmailRead, draft, send, label.
- 3Connect NotionPages, databases, comments.
- 4Connect OpenAIModels, embeddings, files.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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