PERSONAL PRODUCTIVITY
Meeting Overload Guardrail
Whenever a new meeting lands on your calendar it checks whether that day has tipped past your meeting-load limit, and if so it flags the day in Slack with the fragments…
How it runs
The automated pipeline, trigger to output.
- TriggerNew event created on Google CalendarGoogle Calendar
- ActionRe-read all events on the affected dayGoogle Calendar
- LogicSum meeting load and longest free block vs. thresholds
- LogicExit if within limits, continue if over
- OutputSlack alert flagging the overloaded daySlack
What it does
This is a real-time guardrail rather than a weekly cleanup. Every time someone books you, it recalculates that day's total meeting load and the longest remaining contiguous free stretch. If the day crosses your threshold (for example, more than 5 hours of meetings or less than 90 minutes of unbroken free time), it raises a flag so you can act before the calendar calcifies.
When to use it
For operators and managers who get booked by others all day and want an early-warning system instead of discovering an unworkable Tuesday on Monday night.
How it works
- 1A Google Calendar event-created trigger fires when any new meeting appears.
- 2The workflow re-reads every event on that affected day.
- 3Logic sums total meeting time and measures the longest free block, comparing both against your configured limits.
- 4If neither limit is breached, it exits silently.
- 5If a limit is breached, it sends a Slack alert naming the day, the offending meetings, and your remaining free stretch, with a suggestion to decline or batch the smallest fragments.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.