PERSONAL PRODUCTIVITY
Auto-decline invites that overlap a protected deep-work hold
When a new meeting invite lands on your calendar, this checks whether it overlaps an active deep-work hold and automatically declines it with a polite note pointing to your next…
How it runs
The automated pipeline, trigger to output.
- TriggerNew calendar invite receivedGoogle Calendar
- ActionFetch today's deep-work holdsGoogle Calendar
- LogicDoes the invite overlap a protected hold?
- ActionFind next open slot after the blockGoogle Calendar
- OutputDecline invite with suggested alternative timeGoogle Calendar
What it does
Watches your primary calendar for incoming invites and protects any event tagged as a deep-work focus block. If a new invite overlaps a protected hold, it declines on your behalf and sends the organizer a short, friendly note proposing your next free window instead of leaving them guessing.
When to use it
For makers and individual contributors who reserve recurring focus blocks but keep getting double-booked. Run it when you want your calendar to defend itself without you triaging every ping.
How it works
- 1A new event is created on your Google Calendar, firing the trigger.
- 2The flow loads your focus-block holds for that day and checks the new invite's start and end times against them.
- 3A branch decides: if there's no overlap, it exits quietly and leaves the invite untouched.
- 4If it overlaps a protected hold, the flow finds your next open slot after the block ends.
- 5It declines the invite through Google Calendar and writes a reply with the suggested alternative time.
- 6The organizer receives the decline plus your proposed slot in one motion.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 3Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 4Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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