FINANCE
Re-approval routing when a new invoice's FX drift exceeds tolerance
When an invoice is finalized in a foreign currency, recomputes the booked amount against the live rate and, if the variance breaches policy, opens a re-approval task and writes…
How it runs
The automated pipeline, trigger to output.
- TriggerInvoice finalized webhookHTTP webhook
- ActionRecompute amount at live FX rateStripe
- LogicBranch on variance vs policy tolerance
- ActionOpen re-approval task for controllerAirtable
- OutputStream FX exception to BigQueryBigQuery
What it does
At the moment a foreign invoice is issued, it checks whether the FX rate used to book it has moved far enough from the live rate to require human sign-off. Within-tolerance invoices pass straight through; out-of-tolerance ones are halted and routed for re-approval, with the exception logged for analytics.
When to use it
Use this when invoices are sometimes created with stale or quoted rates and you need a control that catches material mispricing at issue time rather than at reconciliation. Good for teams enforcing an FX variance policy with an audit trail.
How it works
- 1A webhook fires when an invoice is finalized in a non-base currency.
- 2The flow recomputes the home-currency amount at the live rate and measures variance against the booked rate.
- 3A decision branch checks the variance against the policy tolerance.
- 4If within tolerance, the invoice is auto-confirmed and the run ends.
- 5If over tolerance, an Airtable re-approval task is created and assigned to the controller.
- 6The exception record is streamed to BigQuery for variance reporting.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect BigQueryDatasets, queries, schemas.
- 4Connect HTTP webhookTrigger any URL on agent actions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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