HR & RECRUITING
Chase Missing Feedback, Then Assemble the Decision Brief
An agent-driven workflow that nudges interviewers who haven't submitted feedback, waits until the loop is complete.
How it runs
The automated pipeline, trigger to output.
- TriggerTwice-daily schedule
- LogicFind interviewers with outstanding feedbackAsana
- ActionEmail reminders to laggardsGmail
- ActionConsolidate completed loops into briefOpenAI
- OutputDeliver brief and update Asana for sign-offAsana
What it does
Owns the whole tail end of the interview loop. It tracks which interviewers still owe feedback, sends targeted reminders, and only once the loop is complete does it build the consolidated decision brief and route it to the hiring manager for sign-off.
When to use it
Use this when stalled loops are your bottleneck and feedback trickles in late. The agent handles the chasing so coordinators don't have to, and the decision brief is produced the moment the last note arrives.
How it works
- 1A scheduled trigger runs twice daily to check open candidate loops in Asana.
- 2The agent identifies interviewers with outstanding feedback subtasks and emails each a reminder via Gmail.
- 3For any candidate whose loop is now complete, the agent gathers all feedback notes.
- 4OpenAI consolidates the notes into a hire/no-hire brief with scores, themes, and a recommendation.
- 5The agent posts the brief to the hiring manager and updates the Asana task to await sign-off.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect GmailRead, draft, send, label.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.