HR & RECRUITING
New-Hire Equipment and Access Provisioning
On a signed offer webhook, creates IT and access provisioning tickets, files a structured equipment request, and confirms readiness back to the hiring manager before day one.
How it runs
The automated pipeline, trigger to output.
- TriggerSigned-offer webhook receivedHTTP webhook
- LogicMap role to provisioning profile
- ActionOpen IT access ticket in LinearLinear
- ActionFile equipment request row in AirtableAirtable
- OutputEmail readiness checklist to hiring managerGmail
What it does
Bridges HR and IT so a new hire's laptop, accounts, and tool access are requested the instant an offer is signed. It opens tracked provisioning tickets, records the hardware order in a structured table, and confirms the full readiness checklist to the hiring manager.
When to use it
Reach for this when day-one delays are caused by hardware or account access lagging behind hiring. Firing it on offer signature gives IT the lead time they need instead of a last-minute Slack request.
How it works
- 1A signed-offer webhook from your ATS or e-signature tool triggers the flow with the hire's role and start date.
- 2A logic step maps the role to a provisioning profile, deciding which accounts and equipment the hire needs.
- 3A Linear issue is created for IT with the access scope and start-date deadline.
- 4The equipment request is written as a row in Airtable for the asset manager to fulfill.
- 5A readiness confirmation, listing every requested item and its ticket link, is emailed to the hiring manager.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect LinearIssues, projects, cycles, triage.
- 3Connect AirtableBases, tables, views, automations.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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New-hire equipment order email to IT and vendor
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.