IT OPS
Offboarding Orchestrator: HRIS Termination to Full Access Revoke
When your HRIS posts a termination webhook, this workflow disables the employee everywhere, reclaims their seats, and archives their files.
How it runs
The automated pipeline, trigger to output.
- TriggerHRIS posts termination webhookHTTP webhook
- LogicBranch on effective date (today vs. future)
- ActionSuspend account and reassign Drive ownershipGoogle Drive
- ActionDeactivate Slack account and reclaim seatSlack
- OutputPost itemized revocation report to IT channelSlack
What it does
Turns a single HRIS termination event into a fully executed offboarding run. It revokes the departing employee's access across your stack, reclaims paid seats, moves their Google Drive content into a retention folder, and posts an itemized completion report so IT has an audit trail without touching a checklist by hand.
When to use it
Use this when your HR system (Workday, BambooHR, Rippling, etc.) can fire a webhook on termination and you want last-day access removal to happen automatically instead of relying on a ticket queue. Best for teams that need provable, same-day revocation for compliance.
How it works
- 1The HRIS sends a termination webhook containing the employee's email, manager, and last working day.
- 2The workflow checks whether the termination is effective today or in the future and branches accordingly.
- 3It suspends the user's Google Workspace account and transfers Drive ownership to a retention folder.
- 4It removes the user from all Slack channels and deactivates the Slack account, freeing the seat.
- 5It compiles every action taken (success and failure) into a structured revocation report and posts it to the IT operations channel.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect Google DriveDocs, sheets, slides, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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