IT OPS
Offboarding-Triggered Bulk Seat Reclaim
When an HR offboarding webhook fires for a departing employee, it finds every SaaS seat assigned to them, revokes each via vendor APIs.
How it runs
The automated pipeline, trigger to output.
- TriggerHR offboarding webhook firesHTTP webhook
- ActionFind all seats for employee in AirtableAirtable
- LogicIterate seats, prepare revoke per vendor
- ActionRevoke each seat via vendor admin APIHTTP webhook
- OutputPost cleanup confirmation to SlackSlack
What it does
Ensures a departing employee's paid seats are reclaimed the same day they leave. A single offboarding signal fans out to every tool they had access to, revokes the seats, and reports exactly what was freed so nothing keeps billing after their last day.
When to use it
Run it the moment your HRIS marks someone as offboarded. It closes the gap between termination and license cleanup, which is both a cost leak and a security risk if left manual.
How it works
- 1An HR offboarding webhook fires with the departing employee's identifier.
- 2The flow queries Airtable for all seat rows assigned to that person across vendors.
- 3A logic step iterates the matched seats and prepares a revoke request for each vendor.
- 4An HTTP call to each vendor's admin API revokes the seat and marks the row reclaimed.
- 5A confirmation listing every freed seat is posted to the IT operations Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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