IT OPS
New-Hire SaaS Account Provisioning Orchestrator
When a new hire is added to the HR tracker, automatically creates their accounts across the SaaS stack (email, Slack, project tools) based on their role.
How it runs
The automated pipeline, trigger to output.
- TriggerNew hire row added in onboarding trackerAirtable
- LogicResolve tool list from role and department
- ActionCreate Slack account and add to default channelsSlack
- ActionProvision Google Drive and shared-drive accessGoogle Drive
- ActionOpen role-specific accounts via internal admin APICustom MCP server
- OutputPost provisioning checklist to IT channelSlack
What it does
Watches your HR onboarding tracker for new rows and turns each one into a coordinated round of account creation across the SaaS tools that role needs. Instead of an IT admin clicking through six admin consoles, the agent reads the role, looks up the matching toolset, and provisions each account in sequence — then reports exactly what was created and what still needs a human.
When to use it
Use this when onboarding volume is high enough that manual account setup is error-prone or slow, and you want every new hire to have a consistent baseline of tools on day one. Best when role-to-tooling mapping is reasonably stable.
How it works
- 1A new row appears in the onboarding tracker (Airtable), triggering the flow.
- 2The agent reads the hire's role and department to resolve which tools apply.
- 3It branches: role determines the provisioning list (e.g. engineering vs. sales).
- 4It creates the Slack account and adds the user to default channels.
- 5It provisions a Google Drive account and shared-drive membership.
- 6It opens the remaining role-specific accounts through a custom MCP connector to internal admin APIs.
- 7It posts a per-tool success/failure checklist to the IT channel for sign-off.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect Google DriveDocs, sheets, slides, files.
- 4Connect Custom MCP serverConnect any MCP-compatible tool you own.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.