IT OPS
Agent-Driven Idle Seat Triage and Deprovision Brief
An agent reviews flagged idle SaaS seats, cross-checks usage signals and role context, drafts a deprovision recommendation per seat.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule starts the triage run
- ActionPull idle-seat candidates and usage signals from PostgresPostgres
- LogicAgent reasons per seat: reclaim, warn, or keep
- ActionRecord recommendations and rationale to NotionNotion
- ActionPost ranked triage brief with approve buttons to SlackSlack
- OutputLog approved decisions back to PostgresPostgres
What it does
Instead of treating every idle seat the same, an agent inspects each flagged account, weighs signals like last login, role, recent project assignments, and seat cost, then writes a per-seat recommendation: reclaim now, warn first, or keep with reason. It posts a triaged brief to Slack so IT approves judgment calls, not raw spreadsheets.
When to use it
Use it when blunt threshold rules produce too many false positives, executives, contractors, and seasonal staff who look idle but shouldn't be cut. The agent adds the context a static filter misses.
How it works
- 1A weekly schedule starts the triage run.
- 2Pull the current idle-seat candidate list and usage signals from Postgres.
- 3The agent reviews each seat, reasons over the signals, and drafts a reclaim, warn, or keep recommendation with rationale.
- 4Record each recommendation and its rationale to a Notion review page.
- 5Post the ranked triage brief to Slack with per-seat approve buttons.
- 6On approval, log the decision back to Postgres for the audit trail.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More IT Ops workflows
Daily Building Anomaly Digest to MS Teams
Each morning queries BigQuery for the prior day's flagged sensor anomalies, summarizes them by site and system into a ranked briefing.
Indoor Air Quality Breach to Tenant Notice and Work Order
Listens for CO2, VOC, or humidity sensor alerts via webhook, and when a zone exceeds occupant-safety limits it emails affected tenants, opens a Monday remediation task.
Self-Service Reclaim Email for Idle Users
Detects users idle in a SaaS app past the threshold and emails each one a keep-or-release link; unanswered seats after the deadline are auto-flagged for removal.
Outlook Room Conflict Resolver with Approval Gate in Teams
When an Outlook room clashes, proposes a rebooking and asks the bumped meeting's organizer to approve the move in Microsoft Teams before any change is made.
Outlook Room Double-Booking Resolver with Auto-Rebook
Detects when two meetings claim the same Outlook room resource and automatically relocates the lower-priority meeting to a comparable free room.
Monthly Wasted-License Cost Report
Aggregates inactive-seat data across all tracked SaaS apps each month, computes total reclaimable spend, and delivers a ranked cost report to leadership in Notion and Slack.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.