IT OPS
Weekly Idle SaaS Seat Reclaim Digest
Every Monday, cross-references SSO last-login telemetry against seat assignments to flag paid seats idle past your threshold.
How it runs
The automated pipeline, trigger to output.
- TriggerMonday morning schedule fires
- ActionQuery seat assignments + SSO last-login from PostgresPostgres
- LogicFilter to seats idle past threshold, rank by cost
- LogicStop if no idle seats found
- OutputPost ranked reclaim digest to SlackSlack
What it does
Each week this workflow finds paid SaaS seats nobody is actually using. It reads SSO last-login timestamps and seat-assignment records from your identity warehouse, compares them per app, and surfaces every license that has gone idle beyond your inactivity threshold (default 45 days). The result is a single ranked Slack digest showing wasted spend and one-click reclaim candidates.
When to use it
Run this when your SaaS spend is climbing and you suspect ghost seats — employees who churned, switched tools, or never onboarded but still hold a paid license. Ideal for IT and FinOps teams doing recurring license true-ups instead of annual scrambles.
How it works
- 1A Monday morning schedule fires the run.
- 2It queries Postgres for each seat's app, owner, cost, and SSO last-login date.
- 3A logic step keeps only seats whose last login predates the idle threshold and sorts them by monthly cost descending.
- 4If no idle seats are found, the run ends quietly.
- 5Otherwise it formats a digest with per-app totals and projected savings.
- 6The digest posts to your IT Slack channel with reclaim candidates listed for approval.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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