IT OPS
Weekly inactive-seat sweep with reclaim approvals
Every week, cross-references your directory roster against per-app last-login data, flags seats idle past a threshold.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires the sweep
- ActionPull roster + per-app usage rowsAirtable
- LogicFlag seats idle past threshold, drop exclusions
- LogicEstimate savings and rank candidates
- OutputPost reclaim approval list to SlackSlack
What it does
Runs a scheduled sweep that joins your identity roster with each SaaS app's last-activity timestamp, then surfaces seats that have sat idle longer than your policy window (for example 45 days). It writes a ranked reclaim candidate list and asks IT to approve removals in Slack before anything is touched.
When to use it
When license spend creeps up and nobody is sure which seats are actually being used. Ideal for IT-ops teams running a recurring true-up against vendors that bill per active seat.
How it works
- 1A weekly schedule fires the sweep.
- 2The flow pulls the current employee roster and per-app usage rows from your Airtable license tracker.
- 3A logic step computes days-since-last-login per seat and keeps only those past the idle threshold, skipping anyone on a do-not-reclaim list.
- 4It estimates monthly savings per candidate and sorts highest-cost first.
- 5The ranked list posts to a Slack channel with approve/skip context for IT to action.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Monthly Wasted-License Cost Report
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.