IT OPS
On-Demand License Reclaim Check via Slack Command
Lets IT run a Slack slash command for any SaaS vendor to instantly get that vendor's inactive-seat list, total reclaimable spend.
How it runs
The automated pipeline, trigger to output.
- TriggerSlack slash command fires with vendor nameSlack
- ActionQuery vendor seats and last-login data from PostgresPostgres
- LogicStop with error if vendor not tracked
- ActionCompute inactive-seat list and reclaimable spend
- ActionReply in Slack with breakdown and approvals buttonSlack
- OutputOn click, create batch approval on Monday boardmonday.com
What it does
Type a Slack slash command with a vendor name and this workflow returns, in seconds, that vendor's full inactive-seat list, the monthly spend you could reclaim, and an inline button to open deprovision approvals for the whole batch. It is the ad-hoc counterpart to the scheduled sweep, for when someone asks "how much are we wasting on tool X right now?"
When to use it
Use it during budget reviews, vendor renewals, or whenever a stakeholder wants an instant reclamation answer without waiting for the weekly run. No dashboard login required, the answer lands in the channel.
How it works
- 1A Slack slash command triggers the check with the vendor name as input.
- 2Query that vendor's seats and last-login data from Postgres.
- 3Branch: if the vendor isn't tracked, reply with an error and stop.
- 4Compute the inactive-seat list and total reclaimable monthly spend.
- 5Reply in Slack with the breakdown and an "Open deprovision approvals" button.
- 6On click, create the batch approval item on the Monday board.
Set it up
What you configure once, before turning it on.
- 1Connect SlackChannels, DMs, threads, mentions.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect monday.comVisual work management for teams.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More IT Ops workflows
Daily Building Anomaly Digest to MS Teams
Each morning queries BigQuery for the prior day's flagged sensor anomalies, summarizes them by site and system into a ranked briefing.
Indoor Air Quality Breach to Tenant Notice and Work Order
Listens for CO2, VOC, or humidity sensor alerts via webhook, and when a zone exceeds occupant-safety limits it emails affected tenants, opens a Monday remediation task.
Self-Service Reclaim Email for Idle Users
Detects users idle in a SaaS app past the threshold and emails each one a keep-or-release link; unanswered seats after the deadline are auto-flagged for removal.
Outlook Room Conflict Resolver with Approval Gate in Teams
When an Outlook room clashes, proposes a rebooking and asks the bumped meeting's organizer to approve the move in Microsoft Teams before any change is made.
Outlook Room Double-Booking Resolver with Auto-Rebook
Detects when two meetings claim the same Outlook room resource and automatically relocates the lower-priority meeting to a comparable free room.
Monthly Wasted-License Cost Report
Aggregates inactive-seat data across all tracked SaaS apps each month, computes total reclaimable spend, and delivers a ranked cost report to leadership in Notion and Slack.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.