IT OPS
Low-usage seat downgrade recommender
An agent reviews per-user feature usage across your SaaS apps and recommends downgrading over-provisioned users from premium to basic tiers.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule triggers the review
- ActionPull per-user feature-usage rowsAirtable
- LogicAgent evaluates each user's tier fit
- LogicSplit clear downgrades from ambiguous
- ActionWrite recommendations to NotionNotion
- OutputPost digest to Slack for IT leadSlack
What it does
Instead of only finding fully idle seats, this agent looks at users who log in but barely use premium features they are paying for. It reviews each user's activity profile, decides whether a cheaper tier would cover their actual usage, and drafts a per-user downgrade recommendation with the reasoning and projected savings.
When to use it
When your vendors have tiered pricing and you suspect many users are over-licensed rather than inactive. Best for periodic cost-optimization reviews where judgment, not a hard rule, decides the call.
How it works
- 1A monthly schedule triggers the review.
- 2The flow pulls per-user feature-usage rows from your Airtable usage warehouse.
- 3An agent step evaluates each user against tier feature sets and decides keep, downgrade, or escalate.
- 4A logic step separates clear downgrades from ambiguous cases needing human review.
- 5Recommendations with reasoning and savings land in a Notion review doc.
- 6A digest is posted to Slack for the IT-ops lead.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.