IT OPS
Sweep Orphaned Licenses After Employee Offboarding
Triggers when an offboarding record lands in Airtable, checks Snowflake for any SaaS seats still assigned to the departed employee.
How it runs
The automated pipeline, trigger to output.
- TriggerNew offboarding record in AirtableAirtable
- ActionQuery Snowflake for seats still assignedSnowflake
- LogicBranch: orphaned seats found vs none
- OutputPost reclamation checklist to IT Teams channelMicrosoft Teams
What it does
When someone leaves, this workflow catches the seats that did not get cleaned up. It cross-references the departed employee against live tool-assignment data and surfaces every orphaned license still costing money after their last day.
When to use it
Run this as a safety net on top of your HR offboarding process. Manual deprovisioning misses tools that are not wired into SSO, and those orphaned seats are the most common source of license leakage.
How it works
- 1A new offboarding row created in Airtable triggers the run.
- 2The flow queries Snowflake for any active seat still mapped to that employee's email or user ID.
- 3A logic step branches: if zero orphaned seats, it closes the record silently.
- 4If seats remain, it builds a per-tool reclamation checklist.
- 5It posts the checklist to the IT Microsoft Teams channel and writes the open items back to the Airtable record for tracking.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SnowflakeWarehouses, queries, shares.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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