IT OPS
Idle-seat grace-period nudge before reclaim
Webhook from your license tool flags an idle seat; the flow DMs the user a keep-or-release warning, waits out a grace period, and reclaims the seat only if they do not respond.
How it runs
The automated pipeline, trigger to output.
- TriggerWebhook reports a flagged idle seatHTTP webhook
- ActionDM user a keep-or-release promptSlack
- LogicWait out grace window, check for response
- OutputRecord retain or reclaim dispositionAirtable
What it does
Adds a human-friendly grace period to seat reclamation. When your license-monitoring tool fires a webhook for a newly idle seat, the flow notifies the user directly that their license is scheduled for removal, gives them a window to claim they still need it, and only logs the seat for reclaim if no response arrives.
When to use it
When blanket auto-reclaim risks pulling licenses from people who are simply on leave or between projects. Use it to reduce reclaim disputes while still freeing genuinely abandoned seats.
How it works
- 1A webhook from your license tool reports a flagged idle seat.
- 2The flow sends the affected user a Slack DM with a keep-or-release prompt and deadline.
- 3A logic step waits for the grace window and checks for a keep response.
- 4If the user claimed the seat, it is marked retained; otherwise it is queued for reclaim.
- 5The final disposition is written to the Airtable license tracker for the audit trail.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect AirtableBases, tables, views, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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