IT OPS
Rightsize Seat Counts Ahead of SaaS Renewals
An agent that, 45 days before each contract renewal, pulls usage from Snowflake, decides the defensible seat count per tool, drafts a negotiation brief.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule detects renewal within 45 days
- ActionPull active usage and trend from SnowflakeSnowflake
- LogicAgent recommends defensible seat count
- ActionLog recommendation to AirtableAirtable
- OutputEmail renewal negotiation briefGmail
What it does
This agent prepares you for renewal negotiations by turning raw usage into a recommended seat count and a vendor-ready brief. Instead of renewing at last year's number, you walk in with evidence of true active usage and a defensible ask.
When to use it
Use it when contract renewals are scattered across the year and you want each one backed by data rather than guesswork. Best for tools where you pay per seat and usage drifts between renewals.
How it works
- 1A schedule checks the renewal calendar daily and triggers 45 days before any contract date.
- 2The agent queries Snowflake for active-user counts and usage trend over the contract term.
- 3It reasons over the data to recommend a seat count, identifying buffer for growth versus clear over-provisioning.
- 4It drafts a negotiation brief with current spend, active usage, and the recommended ask.
- 5It logs the recommendation to Airtable and emails the renewal brief to the IT owner via Gmail.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.