IT OPS
Reclaim 60-day-idle SaaS seats with manager sign-off
Weekly, finds SaaS seats with no login for 60 days, DMs each user's manager in Slack for a keep-or-revoke decision, and deprovisions the seats they approve.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires
- ActionFetch all seats + last-login via admin APIHTTP webhook
- LogicKeep only seats idle 60+ days
- ActionDM each manager Keep/Revoke in SlackSlack
- LogicBranch on manager response
- ActionDeprovision approved seats via APIHTTP webhook
- OutputPost reclamation summary to IT-ops channelSlack
What it does
Every week this workflow pulls last-login data for a SaaS app, flags any seat idle for 60+ days, and asks the seat owner's manager to confirm before anything is removed. Approved seats are deprovisioned automatically; declined ones are left alone and logged.
When to use it
Run it when license spend is creeping up and you want a repeatable, audit-friendly way to recover seats without an admin manually chasing people. Best for tools that expose a last-active timestamp and a provisioning API.
How it works
- 1A weekly schedule fires the run.
- 2The flow calls the SaaS admin API over an HTTP webhook to fetch all seats with their last-login timestamps.
- 3A filter keeps only seats idle 60 days or more.
- 4For each idle seat, it sends the manager a Slack message with Keep / Revoke buttons.
- 5On a Revoke response, it calls the deprovisioning endpoint to release the seat.
- 6It posts a summary of reclaimed and retained seats to the IT-ops Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.