IT OPS
Inactive SaaS Seat Sweep with Monday Deprovision Approvals
On a weekly schedule, scans your SaaS apps for seats with no login activity past a threshold and opens a deprovision approval card on a Monday board for each one.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires the sweep
- ActionPull seat + last-login records from PostgresPostgres
- LogicFilter to seats idle past threshold
- ActionCreate deprovision approval item on Monday boardmonday.com
- ActionPing owning manager in Slack with approval linkSlack
- OutputPost run summary with projected savings to IT channelSlack
What it does
Each week this sweep pulls last-login data for every paid seat across your tracked SaaS apps, flags accounts idle longer than your inactivity threshold (default 45 days), and turns each flagged seat into a deprovision approval item on a Monday board. The owning manager gets a Slack ping so nothing rots in a queue.
When to use it
Run this when license spend is creeping up and you want a repeatable, reviewable reclamation process instead of a once-a-year manual audit. It is built for IT teams who use Monday as their work tracker and need an approval trail before pulling anyone's access.
How it works
- 1A weekly schedule kicks off the sweep.
- 2Pull seat and last-login records from your SaaS source-of-truth table in Postgres.
- 3Filter to seats idle past the inactivity threshold.
- 4For each idle seat, create a deprovision approval item on the Monday board with cost, owner, and last-login fields.
- 5Notify the seat's manager in Slack with a link to the approval card.
- 6Post a run summary (seats found, total monthly savings) to the IT ops channel.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect monday.comVisual work management for teams.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.