IT OPS
New-hire seat request with auto-reclaim from idle pool
When a new hire is added to the directory, checks whether a reclaimable idle seat already exists for the requested app before buying a new license.
How it runs
The automated pipeline, trigger to output.
- TriggerNew onboarding row addedAirtable
- LogicRead requested apps for the hire
- ActionQuery idle-seat pool per appAirtable
- LogicDecide reassign vs new purchase
- OutputPost provisioning decision to SlackSlack
What it does
Turns every new-hire access request into a reclaim-first decision. When someone is added to the roster needing an app, the flow checks the idle-seat pool for that vendor and, if an unused seat exists, recommends reassigning it instead of purchasing. This keeps total seat count flat as headcount churns.
When to use it
When onboarding routinely buys fresh licenses while idle seats sit unused. Use it to make seat reuse the default during provisioning.
How it works
- 1A new row in the Airtable onboarding table triggers the flow.
- 2The flow reads the requested apps for the new hire.
- 3For each app, it queries the idle-seat pool maintained in Airtable.
- 4A logic step decides: reassign an idle seat if available, else mark for new purchase.
- 5The provisioning decision and seat ID are posted to Slack for IT to execute.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.