IT OPS
Slack Button Seat-Reclaim Approvals for Idle Licenses
Sends managers an interactive Slack message with Keep and Reclaim buttons for each idle seat, then revokes confirmed seats and tracks every decision in a table.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule starts idle-seat check
- ActionRead flagged idle seats + managers from AirtableAirtable
- ActionSend Slack message with Keep/Reclaim buttonsSlack
- LogicRoute on the button the manager clicks
- ActionRevoke seat via provider API on ReclaimHTTP webhook
- OutputRecord decision + approver in AirtableAirtable
What it does
Turns seat-reclaim approvals into one-click Slack actions. Each idle seat becomes an interactive message in the manager's DM with Keep and Reclaim buttons, so decisions take seconds and the revoke fires the moment a manager taps Reclaim.
When to use it
Choose this over email when your org lives in Slack and managers ignore inbox requests. Best for teams that want fast, low-friction approvals with a visible decision record.
How it works
- 1A schedule triggers the daily idle-seat check.
- 2Read flagged idle seats and their managers from Airtable.
- 3Send each manager an interactive Slack message with Keep and Reclaim buttons.
- 4A logic step waits for the button click and routes on the chosen action.
- 5On Reclaim, deactivate the seat via the provider's admin API over HTTP.
- 6Record the decision, who clicked, and the time back in Airtable as the audit record.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect HTTP webhookTrigger any URL on agent actions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.