PERSONAL PRODUCTIVITY
Weekly Stale Action-Item Digest from Meeting Tasks
On a weekly schedule, finds meeting-generated Asana tasks that are overdue or untouched, groups them by owner, and sends each owner a personalized nudge in Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires
- ActionQuery stale meeting tasksAsana
- LogicGroup stale tasks by owner
- ActionDraft per-owner nudge textOpenAI
- ActionSend Slack DM to each ownerSlack
- OutputPost roll-up to team leadSlack
What it does
Closes the loop on action items after the meeting. On a weekly schedule it scans Asana for tasks tagged as meeting follow-ups that are overdue or have had no activity, groups them by assignee, and DMs each owner a personalized list of what is slipping.
When to use it
When extracting action items is not enough and items still rot in the backlog. Run it every Monday so owners get a clean, private nudge before the next meeting instead of a public callout.
How it works
- 1A weekly schedule trigger fires at the start of the work week.
- 2The flow queries Asana for tasks in the meeting-follow-up project that are overdue or stale.
- 3A logic step groups the matching tasks by assignee and drops anyone with nothing slipping.
- 4An OpenAI call drafts a short, friendly per-owner nudge summarizing their stale items and due dates.
- 5Each owner receives a Slack direct message with their personalized list and task links.
- 6A roll-up of who was nudged and how many items is posted to the team lead.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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