PERSONAL PRODUCTIVITY
Recurring Meeting Cost Tracker in Coda
Monthly, it inventories every recurring meeting on your calendar, estimates the loaded salary cost of attendee-hours.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule starts run
- ActionRead recurring meeting seriesGoogle Calendar
- LogicCompute monthly cost per series
- LogicRank series by projected spend
- OutputUpsert cost table to CodaCoda
What it does
This workflow quantifies the hidden cost of standing meetings. It collects all recurring events, multiplies attendee count by duration by a configurable hourly rate, and projects the monthly cost of each series. It writes everything to a Coda table sorted by spend, surfacing the three or four meetings eating the most payroll so leadership can decide what to cancel or trim.
When to use it
Use it when you need a hard number to justify cutting recurring meetings, or for a quarterly operating review where meeting load is on the agenda. Turns a vague complaint into a defensible cost figure.
How it works
- 1A monthly schedule starts the run.
- 2The flow reads all recurring meeting series from Google Calendar.
- 3A calculation step computes monthly cost per series from attendees, duration, frequency, and a blended hourly rate.
- 4A ranking step sorts series by total projected cost.
- 5The full table is upserted into a Coda doc, replacing last month's snapshot.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect CodaDocs, packs, automations.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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