PERSONAL PRODUCTIVITY
Weekly Meeting-Overload Audit with Decline/Delegate Suggestions
Every Friday it scans the past week of your Google Calendar, scores each recurring or low-value meeting, and posts a Slack digest recommending which to decline, delegate…
How it runs
The automated pipeline, trigger to output.
- TriggerFriday afternoon schedule fires
- ActionFetch next week's eventsGoogle Calendar
- LogicScore meetings by recurrence, size, agenda, overlap
- LogicAssign decline/delegate/shorten action per meeting
- OutputPost ranked digest to SlackSlack
What it does
This workflow runs a weekly audit of your calendar and turns raw meeting load into a concrete action list. It flags meetings that are recurring with no agenda, oversized (8+ attendees where you're not the owner), or back-to-back, then recommends a specific action for each: decline, delegate to a named teammate, or shorten to 25 minutes. The result lands in Slack as a ranked digest you can act on in five minutes.
When to use it
Use it when your week is buried in standing meetings and you want a recurring nudge to reclaim focus time without manually reviewing every invite. Best for managers and ICs whose calendars fill passively.
How it works
- 1A Friday afternoon schedule fires the audit.
- 2The flow pulls all of next week's events from Google Calendar.
- 3A scoring step classifies each meeting by recurrence, attendee count, agenda presence, and overlap with focus blocks.
- 4A decision step assigns each flagged meeting a recommended action and a short rationale.
- 5The ranked digest is posted to your Slack DM channel for review.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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