PERSONAL PRODUCTIVITY
Post-Meeting Missing-Notes Catcher
After a recurring meeting ends, it checks whether notes were captured and, if the doc is still empty, asks the organizer in Microsoft Teams to add notes and logs the gap…
How it runs
The automated pipeline, trigger to output.
- TriggerRecurring meeting end-time event (Google Calendar)Google Calendar
- ActionCheck linked notes doc for content in NotionNotion
- LogicContinue only if notes doc is still empty
- ActionPrompt organizer in Microsoft Teams to add notesMicrosoft Teams
- OutputLog missing-notes gap to Airtable registerAirtable
What it does
It watches recurring meetings as they finish and catches the ones that ended without any notes being written, prompting the organizer to capture them while memory is fresh and recording the miss for follow-up.
When to use it
Use it when meetings happen but the record-keeping doesn't — recurring syncs that never produce decisions or notes, leaving no trail of what was agreed.
How it works
- 1The flow triggers shortly after a recurring meeting's scheduled end time, from a Google Calendar event.
- 2It opens the meeting's linked notes doc in Notion and checks whether anything was added during or after the meeting window.
- 3A decision step continues only when the notes doc is still empty.
- 4It messages the organizer in Microsoft Teams asking them to capture key decisions and action items.
- 5It records the missing-notes event in an Airtable register with meeting name, owner, and date so chronic gaps are visible.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Connect AirtableBases, tables, views, automations.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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