PERSONAL PRODUCTIVITY
Quarterly Meeting Cancel-Recommender Agent
An agent reviews every standing meeting each quarter, weighs agenda freshness, notes activity, and attendee cost, then writes a recommendation (keep, merge, or cancel) for each…
How it runs
The automated pipeline, trigger to output.
- TriggerQuarterly schedule
- ActionPull recurring meetings and attendees from Google CalendarGoogle Calendar
- ActionRead agenda and notes history in NotionNotion
- LogicReason over freshness, attendance, and cost to classify keep/merge/cancel
- ActionWrite structured recommendations to Notion review docNotion
- OutputPost review summary and link to SlackSlack
What it does
Once a quarter it acts like a meeting auditor: it inspects each recurring meeting's recent agendas and notes, estimates the time cost across attendees, and produces a written keep/merge/cancel recommendation with reasoning.
When to use it
Use it for a quarterly calendar cleanup where you want judgment, not just a staleness flag — a defensible recommendation per meeting that leadership can act on in one sitting.
How it works
- 1A quarterly schedule kicks off the review.
- 2The agent pulls all recurring meetings from Google Calendar with their attendee lists.
- 3For each meeting it reads the linked Notion agenda and notes history to gauge how active and substantive it has been.
- 4It reasons over freshness, attendance, and total person-hours to classify each meeting as keep, merge, or cancel with a short rationale.
- 5It compiles the verdicts into a structured Notion review document, sorted by recommended action.
- 6It posts a summary with the doc link to Slack for the leadership review meeting.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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