PERSONAL PRODUCTIVITY
Cancel-or-Merge Proposal Drafter for Stale Syncs
Detects recurring meetings with chronic low attendance over the trailing month and uses an agent to draft a personalized cancel or merge proposal.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule
- ActionPull 4-week attendance historyGoogle Calendar
- LogicIsolate chronically under-attended meetings
- ActionDraft tailored cancel/merge proposalOpenAI
- OutputDM proposal to owner for approvalSlack
What it does
It does the awkward part for you: spotting a dying standing meeting and writing the tactful note that proposes killing or merging it. Instead of a raw list, the meeting owner gets a ready-to-send draft tailored to their specific meeting.
When to use it
Use it when flagging meetings isn't enough and the bottleneck is the social cost of proposing a cancel. Best for orgs where meeting owners, not a central admin, make the final call.
How it works
- 1A weekly schedule fires.
- 2The flow gathers the trailing 4 weeks of recurring meetings and acceptance data from Google Calendar.
- 3A logic step isolates meetings averaging under 40% attendance with no clear decision output.
- 4For each one, an agent drafts a personalized proposal: cancel outright, merge into a related sync, or drop to biweekly — with reasoning grounded in that meeting's own numbers.
- 5The draft is DM'd to the meeting owner in Slack with approve/edit buttons, so nothing changes without a human yes.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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