PERSONAL PRODUCTIVITY
New recurring-invite guardrail with ROI pre-check
Whenever a new recurring meeting is created, estimates its projected annual cost and required attendance, and flags wasteful series in Slack before they take root.
How it runs
The automated pipeline, trigger to output.
- TriggerNew recurring meeting created on watched calendarGoogle Calendar
- ActionRead invitees, cadence, and duration of the new seriesGoogle Calendar
- LogicProject annual cost and compare to guardrail threshold
- ActionDraft cost heads-up with async alternatives via OpenAIOpenAI
- OutputPost guardrail alert tagging the organizer in SlackSlack
What it does
This workflow stops bad meetings at creation time. When a new recurring series appears on a watched calendar, it immediately projects the annualized payroll cost from invitee count and cadence, checks that against a budget guardrail, and posts a Slack alert when the projected cost looks unjustified — prompting the organizer to reconsider before the first occurrence.
When to use it
Use it to prevent calendar bloat proactively rather than auditing it away later. It is ideal for teams where anyone can spin up a weekly standing meeting and nobody notices the cumulative cost until it is entrenched.
How it works
- 1A calendar event trigger fires when a new recurring meeting is created.
- 2The workflow reads the new series' invitee list, cadence, and duration from Google Calendar.
- 3A logic step projects annual cost and compares it to the configured guardrail threshold.
- 4For series over the threshold, OpenAI drafts a concise heads-up explaining the projected cost and suggesting async or smaller alternatives.
- 5A Slack alert is posted (tagging the organizer) so the decision happens before the meeting recurs.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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