PERSONAL PRODUCTIVITY
New Recurring Meeting Justification Guardrail
When a new recurring meeting is created on a team calendar, intercepts it and asks the organizer to log a purpose, end date, and owner in Coda before it becomes a permanent…
How it runs
The automated pipeline, trigger to output.
- TriggerNew recurring meeting createdGoogle Calendar
- LogicFilter to true recurring series only
- ActionDM organizer a justification formSlack
- LogicBranch on response vs 3-day timeout
- OutputAppend justification to Coda registryCoda
What it does
It stops zombie meetings at birth. The moment someone schedules a new recurring event, this flow asks the organizer to justify it — purpose, success signal, and a review date — and records that in a Coda registry so every standing meeting has an accountable owner.
When to use it
Use it when the real problem is meetings being created carelessly, not just old ones lingering. A lightweight gate that builds intentional meeting culture without blocking anyone.
How it works
- 1An event trigger fires when a new recurring meeting is created on the watched Google Calendar.
- 2A filter ignores one-off events and short ad-hoc syncs, keeping only true recurring series.
- 3The flow DMs the organizer in Slack with a short form: purpose, expected outcome, owner, and a mandatory review-by date.
- 4On submit, the answers plus meeting metadata are appended to a Coda meeting registry.
- 5If the organizer doesn't respond within 3 days, the meeting is escalated in the registry as unjustified for later review.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect CodaDocs, packs, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
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Run this workflow in your colony.
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