PERSONAL PRODUCTIVITY
Direct-message meeting owners and file a cancel-decision task
Finds low-ROI recurring meetings, DMs each meeting's owner a personalized prompt to justify or cancel it, and creates an Asana task tracking the decision.
How it runs
The automated pipeline, trigger to output.
- TriggerBiweekly schedule fires
- ActionFetch recurring series, owners, and attendance from Google CalendarGoogle Calendar
- LogicFilter to low-ROI meetings and resolve owners
- ActionDraft tailored owner messages with OpenAIOpenAI
- ActionSend private accountability DM to each owner via SlackSlack
- OutputCreate per-meeting cancel-decision task in AsanaAsana
What it does
Instead of a public digest, this workflow holds individual meeting owners accountable. It identifies underperforming standing meetings, sends each owner a private Slack DM summarizing their meeting's low attendance and cost, asks them to justify or cancel within a deadline, and opens an Asana task to track the decision to closure.
When to use it
Use it when a public 'name and shame' list would create friction but you still want owners to actively decide the fate of their low-ROI meetings. The paired DM-plus-task pattern turns a soft suggestion into a tracked commitment.
How it works
- 1A biweekly schedule fires the audit.
- 2Google Calendar returns recurring series with their owners and recent attendance.
- 3A filter keeps only low-ROI meetings and resolves each meeting's owner.
- 4OpenAI drafts a tailored, non-accusatory message per owner explaining the data and the ask.
- 5A Slack DM is sent privately to each owner.
- 6An Asana task is created per meeting, assigned to the owner with a due date, to track the keep/cancel decision.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Connect AsanaTasks, projects, milestones — everywhere.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.