PERSONAL PRODUCTIVITY
Quarterly Reclaimed-Hours Executive Digest
Each quarter, compares the org's standing-meeting load against the prior quarter, totals hours reclaimed from canceled or shrunk meetings.
How it runs
The automated pipeline, trigger to output.
- TriggerQuarterly schedule (first business day)
- ActionTally current recurring-meeting hoursOutlook
- ActionRead prior-quarter baseline from CodaCoda
- LogicCompute reclaimed hours + dollar value
- ActionStore new snapshot as baselineCoda
- OutputPost exec digest to Microsoft TeamsMicrosoft Teams
What it does
It closes the loop on meeting-reduction efforts by quantifying the win. Once a quarter it measures total recurring-meeting hours across the org, compares against last quarter's baseline, and reports how many person-hours were reclaimed — turning meeting hygiene into a metric leadership tracks.
When to use it
Use it when you've started pruning meetings and need to prove the program is working. Gives execs a quarterly scorecard instead of one-off anecdotes.
How it works
- 1A quarterly schedule triggers on the first business day.
- 2The flow reads all current recurring meetings and their attendee counts from Outlook to compute total weekly person-hours.
- 3It pulls last quarter's stored baseline from a Coda tracking table.
- 4A compute step calculates the delta: meetings cut, hours reclaimed, and dollar value at a blended rate.
- 5It writes the new snapshot back to Coda as the next baseline.
- 6A formatted executive digest with the quarter-over-quarter trend is posted to a leadership Microsoft Teams channel.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect CodaDocs, packs, automations.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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