PERSONAL PRODUCTIVITY
Extract follow-up promises from sent Outlook mail into a Notion commitment tracker
Scans newly sent Outlook emails for promises you made ('I'll send you...', 'I'll follow up by Friday'), uses an LLM to extract each commitment with its deadline and recipient.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email sent from OutlookOutlook
- ActionExtract follow-up promises with LLMOpenAI
- LogicAny commitments found?
- OutputCreate commitment rows in NotionNotion
What it does
Every time you send an email from Outlook, this workflow reads the body, asks an LLM whether you made any explicit follow-up promises, and writes each one to a Notion database as a tracked commitment with a recipient, due date, and source-email link. Mail with no promise is skipped silently.
When to use it
For anyone whose sent folder is full of 'I'll get that to you tomorrow' that never gets logged anywhere. Sales reps, account managers, founders, and consultants who promise things in email and want a single accountable list instead of re-reading their own outbox.
How it works
- 1A new message lands in your Outlook Sent Items and fires the trigger.
- 2The email subject and body are sent to an LLM with a prompt that returns a structured list of commitments (promise text, recipient, inferred due date) or an empty list.
- 3A logic step checks whether any commitments were found; if none, the run ends.
- 4For each commitment, the workflow creates a Notion database row with the promise, recipient, due date, and a deep link back to the original sent email.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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