PERSONAL PRODUCTIVITY
On-Demand Calendar Overload Triage via Chat
Ask the agent in chat to triage any upcoming week; it reads your calendar, explains where the overload is.
How it runs
The automated pipeline, trigger to output.
- TriggerChat request to triage a week
- ActionRead the target week's eventsGoogle Calendar
- LogicDiagnose clusters, draft reshuffle planOpenAI
- LogicRefine plan with user turn by turn
- OutputApply approved changes to calendarGoogle Calendar
What it does
This is a conversational triage you invoke whenever you feel buried. You ask the agent to review a specific week, and it reads your calendar, diagnoses the overload (which days, which back-to-back stretches, which recurring meetings are the heaviest), and proposes a concrete plan: which meetings to decline, shorten, or move, and where to drop focus blocks. You refine the plan in the same chat, and on your go-ahead it applies the calendar changes.
When to use it
Use it for ad hoc relief when a week looks overwhelming and you want a thinking partner rather than a fixed scheduled report. Best when you prefer to stay in the loop on every change.
How it works
- 1You start a chat asking the agent to triage a given week.
- 2The agent pulls that week's events from Google Calendar.
- 3It reasons over the load, identifies the worst clusters, and drafts a reshuffle proposal.
- 4You discuss and adjust the plan turn by turn in chat.
- 5On approval, the agent applies the agreed declines, reschedules, and focus blocks back to Google Calendar.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.