PERSONAL PRODUCTIVITY
Real-Time Overbooking Guard on New Meeting Invites
When a new calendar invite lands, it recalculates that day's meeting density and, if the day tips into overload, alerts you in Slack with the conflicting focus time…
How it runs
The automated pipeline, trigger to output.
- TriggerNew calendar event createdGoogle Calendar
- ActionLoad all events for that dayGoogle Calendar
- LogicRecompute density, detect threshold breach
- ActionWrite decline/reschedule recommendationOpenAI
- OutputSend live overbooking alert to SlackSlack
What it does
This workflow reacts the instant a new event is added to your calendar. It recomputes the affected day's total meeting hours and back-to-back streaks, and if the new invite pushes the day past your overload limit or collides with a protected focus block, it warns you immediately with a recommended action.
When to use it
Use it when meetings get booked onto your calendar by others and you want a live tripwire rather than discovering an over-stacked day the morning of. Ideal for people whose calendars are open to colleagues.
How it works
- 1A Google Calendar event-created trigger fires when a new invite appears.
- 2The workflow loads the full set of events for that same day.
- 3A logic step recalculates total booked hours, back-to-back count, and any overlap with existing focus holds.
- 4If the day now exceeds the threshold or eats a focus block, an OpenAI step writes a short rationale and a decline-or-reschedule recommendation.
- 5The alert is delivered to your Slack DM so you can act before the meeting cements.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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