PERSONAL PRODUCTIVITY
Cost-check every newly created recurring meeting
When a new recurring meeting appears on the team calendar, instantly estimates its annualized cost from attendee count and cadence, logs it to a Coda watchlist.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Google Calendar event createdGoogle Calendar
- LogicSkip if not a recurring series
- LogicCompute annualized cost from recurrence rule
- ActionAppend meeting to Coda watchlistCoda
- LogicBranch on annual cost vs guardrail
- OutputWarn organizer on Slack if over thresholdSlack
What it does
This workflow catches expensive recurring meetings at the moment they are created, before they become permanent fixtures. It estimates the full annualized cost of the new series (attendees x duration x occurrences-per-year x hourly rate), records it in a Coda watchlist, and gives the organizer a heads-up if the number is large.
When to use it
Use it to put a soft guardrail on calendar sprawl. It suits organizations where anyone can spin up a weekly sync and nobody sees the cumulative annual price tag until it is entrenched.
How it works
- 1A calendar event trigger fires when a new event is created.
- 2The flow checks whether the event is recurring; non-recurring events are ignored.
- 3It derives occurrences per year from the recurrence rule and computes annualized cost from attendees, duration, and the hourly rate.
- 4It appends a row to the Coda watchlist with the meeting, organizer, and projected yearly cost.
- 5A branch checks the annual cost against the guardrail threshold.
- 6If over threshold, it sends the organizer a Slack message showing the yearly cost and asking them to confirm the series is worth it.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect CodaDocs, packs, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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